City of Sapporo > Legal Procedures > Registering births, deaths and marriages

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Update:March 29, 2015

Registering births, deaths and marriages

Japan has a family registration system for the registration and certification of births, deaths, age and family relationships. Under this system, all residents of Japan, including foreign nationals, are obligated to report matters such as births and deaths to the ward office (page. http://www.city.sapporo.jp/city/english/facilities.html#page-city-hall).
Foreigners living in Japan should also complete the procedures required by the Immigration Bureau and their home country. Please contact the Sapporo Regional Immigration Bureau/Immigration Information Center and your embassy or consulate for the specific procedures applicable.

In the case of child birth

Procedure

Deadline for notification

Items required

Birth notification (shussei todoke)

Within 14 days

In the case of death

Procedure

Deadline for notification

Items required

Death notification (shibo todoke)

Within 7 days

  • Death certificate issued by a doctor
  • Personal seal of the applicant (a member of the bereaved family) (not required if a foreigner files the notification in person)

*Return the residence card of the deceased within 14 days directly to the Sapporo Regional Immigration Bureau office or mail it the following address:

Tokyo Regional Immigration Bureau Odaiba Registration Office
Tokyo Port Joint Government Bldg. 9F, 2-7-11 Aomi, Koto-ku, Tokyo Pref. 135-0064

In the case of marriage

Procedure

Items required

Marriage notification (kon-in todoke)

  • Marriage notification (available at ward offices)
  • Certificate of No Impediment to Marriage issued by the foreign national’s embassy or consulate
  • Japanese translation of the above document (the translator’s signature and personal seal/inkan is needed)
  • Passport of the foreign party
  • A copy of the family register (koseki tohon) of the Japanese party if marrying a Japanese spouse (unnecessary if the permanent domicile of the Japanese party is in Sapporo)
  • Seals of both parties (not required if a foreigner files the notification in person)

In the case of divorce

Procedure

Items required

Divorce notification (rikon todoke)

  • Divorce notification (available at ward offices)
  • A copy of the family register of the Japanese party (unnecessary if the permanent domicile of the Japanese party is in Sapporo) and their Certified Copy of Resident Registration (unnecessary if submitting notification from the same Ward in which the individual is registered as a resident)
  • Seals of both parties (not required if a foreigner files the notification in person)

Sapporo Regional Immigration Bureau TEL 011-261-7502 (see page http://www.city.sapporo.jp/city/english/facilities.html#page-immigration-bureau)

Immigration Information Center (Ministry of Justice, Tokyo)

TEL (within Japan): 0570-013904
TEL (for IP telephones, PHS and international calls): 03-5796-7112
(Japanese, English, Chinese, Korean, Portuguese, Spanish)